Letter Writing Skills - Clear, Concise and Effective Communications
This short instructional segment offers advice on how to organize and write an effective letter. These are not personal letters and so we call them "business letters." A business letter can be written on all sorts of topics.
Because letters of complaint can be difficult to write, you will find tips as well as a sample of a complaint letter. Should you desire other types of business letters to be included, please let us know and we can add them. To send your suggestion, Click Here
Here are the basics in a good letter:
- A good business letter does not ramble. Your finished work supplies only pertinent information in a clear and concise manner. You may need to draft the letter and then go back and edit it until it is clear and concise.
- Using 1" margins and a serif font such as Times New Roman (12 point) or Georgia (11 point), your sentences should be no longer than 2 ½ lines, preferably shorter.
- Conventional business correspondence contains the date you are writing the letter, an inside address, and a salutation ("Dear Mr. Smith," or "To whom it may concern"), in addition to the body of the letter.
- The complete letter should still fit easily on one side of an 8 ½" x 11" sheet of paper.
- Tip: Pretend that you are on a limited budget and every word you use costs you money. As a result, you must be frugal about the number of written words used in every sentence. Keep it very brief!
- Next: State Your Purpose in the First Sentence
- Set The "tone" of your letter
- The Three-stage Proofreading Cycle
- Writing A Letter of Complaint
- Sample Letter of Complaint